Generative AI in Knowledge Work: Design Implications for Data Navigation and Decision-Making

Our study of 20 knowledge workers revealed a common challenge: the difficulty of synthesizing unstructured information scattered across multiple platforms to make informed decisions. Drawing on their vision of an ideal knowledge synthesis tool, we developed Yodeai, an AI-enabled system, to explore both the opportunities and limitations of AI in knowledge work. Through a user study with 16 product managers, we identified three key requirements for Generative AI in knowledge work: adaptable user control, transparent collaboration mechanisms, and the ability to integrate background knowledge with external information. However, we also found significant limitations, including overreliance on AI, user isolation, and contextual factors outside the AI’s reach. As AI tools become increasingly prevalent in professional settings, we propose design principles that emphasize adaptability to diverse workflows, accountability in personal and collaborative contexts, and context-aware interoperability to guide the development of human-centered AI systems for product managers and knowledge workers.