Event Planner

The event planner plays an important role for the School of Information in managing large-scale events throughout the year, managing student events across all degree programs, as well as events for faculty, alumni and the general I School community at large. In addition to managing event details and logistics, the event planner will work closely with the senior director of student affairs and other members of the I School leadership team to help set strategic goals and visions of our event planning needs for each year.

Responsibilities

  • Conducts comprehensive event planning and strategy for large, complex events, including conception, design, development, coordination, implementation and post-event evaluation. Events include four MIDS & MICS immersions per year, one commencement, final project showcase, resume review night, and other student-facing events as needed.

  • Designs, develops, and implements short and long term strategic plans, programs, events, and activities for multiple internal constituents including the dean and assistant deans. These may include alumni meet-ups, Big Give, I School speaker series, staff and school-wide holiday parties, and donor stewardship events such as I School birthdays and reunions. 

  • Develops and maintains comprehensive event budgets and ensures that event costs do not exceed budgeted allocations.

  • Directs multiple service contractors and subcontractors.

  • Development: Develop and participate in staff development, including working on special programs as assigned, attending classes which will enhance expertise in job areas, serve on departmental and campus-wide committees as appropriate, and participate in activities that enhance the campus community and/or larger community to further University service.

    Required Qualifications

    • Highly developed interpersonal communication skills including political acumen and social perceptiveness. Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.

    • Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.

    • Knowledge of principles and practices of volunteer recruitment, supervision, motivation and evaluation.

    • Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.

    • Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.

    • Ability to effectively work with invited guests, donors, government officials and university VIPs.

    • Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.

    • Ability to give clear directives and use independent, rational judgment to make optimal decisions.

    • Knowledge and skill to set and monitor work standards and protocols.

    • Bachelor's degree in related area and / or equivalent experience / training.

    Conviction History Background

    This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.  The University reserves the right to make employment contingent upon successful completion of the background check.

    Salary & Benefits

    For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website.

    Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. 

    The budgeted salary or hourly range that the University reasonably expects to pay for this position is $70,000 to $97,400 annually. This is a 100% FTE career position eligible for full benefits.


    How to Apply

    You may also go to https://careerspub.universityofcalifornia.edu and search for Job ID #64380.

    First review date: February 14, 2024. The position will remain open until filled.


    About Berkeley

    At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

    The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

    We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

    At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

    About the School of Information

    The School of Information (I School) advances knowledge and practice everywhere humans interact with digital technologies. Through interdisciplinary research and teaching we are committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our faculty conduct research in human-computer interaction (HCI), security and privacy, applied data science, and technology in developing regions.

    We currently offer three professional master’s degrees and an academic doctoral degree. Our Master of Information Management and Systems (MIMS) program trains students for careers as information professionals and emphasizes project-based learning. Our Master of Information and Data Science (MIDS) program is an online degree designed for working professionals with career goals in the emerging field of data science and is also offered in a 5th Year track for recent UC Berkeley graduates. The newly launched Master of Information and Cybersecurity (MICS), also offered online, offers a holistic approach to cybersecurity and prepares students for professional careers in cybersecurity. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.

    Equal Employment Opportunity

    The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

    For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

    Last updated:

    January 31, 2024