Academic Program Coordinator

The School of Information seeks an Academic Program Coordinator to manage curriculum planning and instructor hiring for our four graduate degree programs.

The Academic Program Coordinator, in consultation with department management but working with a high degree of independence, applies in-depth knowledge of the School of Information’s requirements to determine the courses to be taught by the School toward the MIMS, MIDS, MICS, and Ph.D. degrees. The incumbent takes into consideration the proper sequencing of courses for progression toward degree, courses taught in other departments, and other complicating factors. Makes recommendations for instructional staffing and alerts department managers to expected hiring needs for instructors. Work is reviewed by results achieved.

Key Responsibilities

60% — Curriculum Planning & Coordination:

  • Working with a high degree of independence, determines courses and sections to be offered each term based upon department major requirements for the MIMS, MIDS, MICS, and Ph.D. degrees, enrollment trends, and faculty availability.

  • Enters scheduled courses and instructor assignments into SIS/Campus Solutions; serves as primary departmental class scheduler. Corresponds with instructors regarding details of scheduling and room assignment.

  • Projects future course planning based upon faculty availability, taking into account sabbaticals, fellowships and grants, internal and external administrative assignments, and courses taught in other departments and/or other universities. Identifies likely future hiring gaps and advises program directors and senior leadership of instructional staffing needs.

  • Collaborates with department staff and partners to devise and implement solutions to course delivery issues, such as space, technology, and scheduling problems, taking into account the curriculum needs of students, the needs of faculty, and available options.

30% — Instructor Hiring Coordination & Onboarding:

  • Supports instructor hiring in the online MIDS and MICS degree programs, working with program directors, department personnel, and partners to advertise available positions, schedule interviews, and document interviews.

  • Maintains curriculum materials and process documents related to faculty and course scheduling, such as faculty onboarding materials, faculty meeting notes, and curriculum planning documentation.

10% — Other

  • Collaborates with ETS to set up end-of-term course evaluations for classes in all I School programs. Runs midterm course evaluations using internal surveys (SurveyMonkey, Qualtrics, and/or Google Forms as relevant). Works with program directors and senior leadership to develop and administer ad-hoc questionnaires and polls as needed. Gathers and compiles data and reports about curriculum, instruction, and instructor performance. Using those reports, helps program directors and senior leadership identify instructors and courses that need support or attention.

Required Qualifications

  • Advanced interpersonal skills to work with and gain trust from department senior management, faculty, and students.
  • Advanced ability in problem identification, reasoning, analysis to identify trends.
  • Advanced ability to find solutions to conflicting situations.
  • Bachelor’s degree in related area and/or equivalent experience/training.

Preferred Qualifications

  • Knowledge of common University-specific computer application programs, including the SIS/Campus Solutions course scheduling system.
  • Thorough knowledge of department, campus, and University policies, procedures, and directives.
  • Through knowledge of department and school/college general and major course and degree requirements.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

Starting salary will be commensurate with experience.

How to Apply

You may also go to and search for Job ID #24140.

First review date for this job is September 29, 2021

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

About the School of Information

The School of Information (I School) advances knowledge and practice everywhere humans interact with digital technologies. Through interdisciplinary research and teaching we are committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our faculty conduct research in human-computer interaction (HCI), security and privacy, applied data science, and technology in developing regions.

We currently offer three professional master's degrees and an academic doctoral degree. Our Master of Information Management and Systems (MIMS) program trains students for careers as information professionals and emphasizes project-based learning. Our Master of Information and Data Science (MIDS) program is an online degree designed for working professionals with career goals in the emerging field of data science. The newly launched Master of Information and Cybersecurity (MICS), also offered online, offers a holistic approach to cybersecurity and prepares students for professional careers in cybersecurity. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see:

Last updated:

September 16, 2021