Instructional Planning Coordinator

This position has been filled.

The Instructional Planning Coordinator fills a key role in the School of Information, building the academic schedules each term, managing course approval processes, securing classroom space, running registration, managing implementation and analysis of course evaluations, facilitating the recording of grades, advising faculty on academic procedures and policies, and counseling students on academic program policies and issues.

The first review date for this job is April 29, 2015.

Responsibilities

25% — Drafts schedule of courses to be offered each term based upon a provided course listing, enrollment trends, and faculty availability. Secures classrooms for courses taking into account various requirements and restrictions. Works with other departments to set up cross-listed and room-shared courses. Collects, analyzes, and provides statistics on enrollment trends to department management.

20% — Manages the course evaluation process for all courses in the School of Information.  Prepares statistical and analytical summaries for senior management.  Prepare reports each term summarizing school wide averages and statistical trends.

15% — Assists Associate Director of Student Affairs in planning and implementing the registration process each academic term.

10% — Prepares and submits course approval forms to the Committee on Courses of the Academic Senate when the department proposes additions, changes, or withdrawals of courses.

10% — Remains up-to-date, and serves as resource to faculty and instructors, on policies pertaining to new course approval, registration, course enrollment management, and grade submission. Works directly with senior leadership and faculty to manage class size and wait lists. Assists faculty and instructors with E-grade grading system and ensures that all grades are filed by Registrar deadlines.

10% — Provides advice and assistance to students on academic and degree progress and major requirements. Processes graduate student petitions for changes to course schedules, processing paperwork for degree milestones, and creating the degree list each academic term.

5% — Serves as primary liaison to the Office of the Registrar, COCI, University Extension, and Summer Sessions offices.  Works closely with Graduate Division Degrees Office as necessary.

5% — Develop and participate in staff development, including working on special programs as assigned, attending classes which will enhance expertise in job areas, serve on departmental and campus-wide committees as appropriate, and participate in activities that enhance the campus community and/or larger community to further University service.

Required Qualifications

  • Working skills to manage and analyze large amounts of data with strong attention to detail.

  • Expert knowledge of relevant software and systems (e.g. Excel) to manage data.

  • Ability to track successfully multiple items to their conclusion while adhering to deadlines.

  • Ability to learn new processes and computer systems quickly and thoroughly.

  • Ability to use sound judgment in responding to issues and concerns.

  • Solid communication and interpersonal skills to communicate effectively with faculty and staff, both verbally and in writing.

  • Proven ability to work independently and as part of a team.

  • Ability to use discretion and maintain all confidentiality.

Preferred Qualifications

  • Bachelor’s degree in related area and/or equivalent experience/training.

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

The salary range designated for this position is:
$18.77 hourly ($39,191.76 annual) – $28.78 hourly ($60,092.64 annual)

Starting salary will be commensurate with experience.

How to Apply

Apply here, or go to jobs.berkeley.edu and search for position #19657.

Please submit your cover letter and resume as a single attachment when applying.

About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at http://www.tobaccofree.berkeley.edu

About the School of Information

The School of Information is a graduate research and education community committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our multi-disciplinary faculty conduct research in the development of user-friendly interfaces, new approaches to security and privacy, and exploration of the role of technology in developing regions.

We offer two professional master’s degrees and an academic doctoral degree. Our MIMS program trains students for careers as information professionals and emphasizes project-based learning. Our MIDS program is an online degree designed for working professionals with career goals in the emerging field of Data Science. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

If you’d like more information about your EEO rights as an applicant under the law, please see: http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley’s Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts. A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

About

Last updated:

June 2, 2015