Academic Personnel Analyst and Dean’s Office Coordinator

This position has been filled.

The School of Information is now seeking an Academic Personnel Analyst and Dean’s Office Coordinator.

The Academic Personnel Analyst and Deans’ Executive Assistant position is responsible for managing the academic personnel process for the School of Information as well as providing executive assistance to the Dean and the Assistant Dean.

Responsibilities

Specifically, the Analyst/Executive Assistant:

  • Facilitates/manages the academic review processes, including notifying eligible faculty, ensuring compliance with policy, preparing cases for submission, and identifying issues relating to policy and compensation. Ensures that recruitments, promotions, merits, appointment changes, faculty surveys, and sabbatical tracking are all completed in a timely and professional manner.

  • Manages the operations of the Dean’s Immediate Office, including organizing the workflow into and out of the Office, reconciling the DIO budget on a monthly basis, communicating on behalf of the Dean, maintaining the Dean’s intricate calendar, making travel and meeting arrangements, and providing general administrative support to the Dean and Assistant Dean. Exercises excellent judgment in making strategic decisions on behalf of the Dean concerning her availability. Schedules, declines, defers, or redirects requests as appropriate.

  • Provides strategic advice and counsel to the Dean and Assistant Dean by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices. Drafts memoranda and reports that require minimal revision prior to distribution.

  • Counsels Senate and non-Senate faculty and other academic staff concerning moderate to complex work-related problems. Is responsible for hiring lecturers and Academic Student Employees (ASE), including drafting appointment letters and overseeing data entry into HCM.

  • Analyzes and interprets guidelines and policies to provide advice and counsel to I School employees on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations. Serves as the Department Personnel Manager (DPM) for the unit.

  • Coordinates the academic search process, including placement of ads, drafting of search plans, conducting the initial screening of materials submitted, scheduling candidate visits, and writing supporting documents.

  • Identifies and customizes training needs for diverse constituencies. Periodically serves on committees, representing the I School.

Key responsibilities

30% — Facilitates/manages the academic review processes, identifying issues relating to policy and compensation.

30% — Manages the operations of the Dean’s Immediate office, including organizing the workflow into and out of the Office, communicating on behalf of the Dean, maintaining the Dean’s intricate calendar, making travel and meeting arrangements, and providing general administrative support to the Dean and Assistant Dean.

5% — Provides strategic advice and counsel to the Dean by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.

5% — Counsels Senate and non/Senate faculty and other academic staff concerning moderate to complex work-related problems.

15% — Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations. Serves as the Department Personnel Manager (DPM) for the unit.

10% — Coordinates the academic search process, including placement of ads, drafting of search plans, conducting the initial screening of materials submitted, scheduling candidate visits, and writing supporting documents.

5% — Identifies and customizes training needs for diverse constituencies. Periodically serves on committees, representing the I School.

Required Qualifications

Knowledge and Skills (typically required of the position):

  • Requires in-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic HR.

  • Excellent critical and innovative thinking to address complex issues and present nuanced analyses.

  • Thorough knowledge of system wide and campus policies, union contracts, procedures and practices that govern academic HR administration.

  • Thorough knowledge of campus and college goals, priorities and values and the legal and human implications of decisions.

  • Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.

  • Outstanding verbal and written communication skills, as well as other interpersonal skills such as active listening, persuasiveness, advising and counseling skills.

  • Excellent problem-solving and customer service skills and experience

Education/Training:

  • Bachelor’s degree in related area and/or equivalent experience/training

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.­

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html.

The salary range designated for this position: $62,100 - $75,000. Starting salary will be commensurate with experience.

How to Apply

Apply now

You may also go to jobs.berkeley.edu and search for position #24015.

Please submit your cover letter and resume as a single attachment when applying.

First review date for this job is November 3, 2017.

About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

About the School of Information

The School of Information is a graduate research and education community committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our multi-disciplinary faculty conduct research in the development of user-friendly interfaces, new approaches to security and privacy, and exploration of the role of technology in developing regions.

We currently offer two professional master’s degrees and an academic doctoral degree. Our Master of Information Management and Systems (MIMS) program trains students for careers as information professionals and emphasizes project-based learning. Our Master of Information and Data Science (MIDS) program is an online degree designed for working professionals with career goals in the emerging field of data science. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

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Last updated:

April 23, 2019