Dean's Immediate Office Coordinator

This position is closed.

The position of Dean's Immediate Office Coordinator involves recommending, developing, implementing, administering, coordinating, and/or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity. Additionally oversees the operations of the Dean’s Immediate Office, providing executive assistance to the Dean and the Assistant Dean for Administration and Finance.

The first review date for this job is August 24, 2015.

Responsibilities

30% — Facilitates/manages the academic review processes, identifying issues relating to policy and compensation.

30% — Manages the operations of the Dean’s Immediate office, including organizing the workflow into and out of the Office, communicating on behalf of the Dean, maintaining the Dean’s intricate calendar, making travel and meeting arrangements, and providing general administrative support to the Dean and Assistant Dean.

15% — Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations. Serves as the Department Personnel Manager (DPM) for the unit.

10% — Coordinates the academic search process, including placement of ads, drafting of search plans, conducting the initial screening of materials submitted, scheduling candidate visits, and writing supporting documents.

5% — Provides strategic advice and counsel to the Dean by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.

5% — Counsels Senate and non/Senate faculty and other academic staff concerning moderate to complex work-related problems.

5% — Identifies and customizes training needs for diverse constituencies. Periodically serves on committees, representing the I School.

Required Qualifications

  • In-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic human resources.

  • Excellent critical and innovative thinking to address complex issues and present nuanced analyses

  • Thorough knowledge of campus and college goals, priorities, and values and the legal and human implications of decisions.

  • Ability to analyze complex management issues; develop project scope and solutions; give professional advice to senior officials; and make critical decisions regarding personnel.

  • Outstanding verbal and written communication skills, as well as other interpersonal skills such as active listening, persuasiveness, and advising and counseling skills.

  • Excellent problem-solving and customer service skills and experience.

  • Bachelor’s degree in related area and/or equivalent experience/training.

Preferred Qualifications

  • Thorough knowledge of system wide and campus policies, union contracts, procedures and practices that govern academic HR administration.

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

The salary range designated for this position is $58,700 – $70,000. Starting salary will be commensurate with experience.

How to Apply

Apply here, or go to jobs.berkeley.edu and search for position #20342.

Please submit your cover letter and resume as a single attachment when applying.

About Berkeley

The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic, and social value in California, the United States, and the world. Berkeley’s culture of openness, freedom and acceptance — academic and artistic, political and cultural — make it a very special place for students, faculty, and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

As of January 1, 2014 the University of California, Berkeley is a smoke and tobacco free workplace. Information about our Smoke and Tobacco Free policy is available at http://www.tobaccofree.berkeley.edu

About the School of Information

The School of Information (I School) is Berkeley’s newest professional school. It has established a global presence and continues to strive to be the preeminent School of Information. It is an intellectual community with academics, students, and others excited about the rapid spread of information and related technologies and methodologies. The I School provides the means to understand, organize, and manage information on multiple levels in society and is multidisciplinary in its approach. Social scientists and technologists work together to address the challenges posed for organizations and society by information ubiquity and abundance.

We offer two professional master’s degrees and an academic doctoral degree. Our MIMS program trains students for careers as information professionals and emphasizes project-based learning. Our MIDS program is an online degree designed for working professionals with career goals in the emerging field of Data Science. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

Clery Disclosure

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act require that crime statistics and other safety information for colleges and universities receiving Title IV funds be made available to applicants upon request. University of California, Berkeley’s Annual Security Report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings owned or controlled by the University, and on public property within or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You may obtain this information for the UC campus to which you are applying by accessing the website at http://police.berkeley.edu/safetycounts. A printed copy of the report may be obtained by writing to UCPD, Room 1, Sproul Hall, Berkeley, CA 94720.

About

Last updated:

October 12, 2015